RFP for FY 2018 CDBG Grant Preparation and Administration

REQUEST FOR PROPOSALS

FOR GRANT PREPARATION & ADMINISTRATION

FOR TOWN OF CHESTERFIELD FY 2018 CDBG FUNDED PROJECTS

As the lead community for a regional Community Development Block Grant (CDBG) application, the Chesterfield Select Board invites proposals for qualified grant application and administrative services. Potential towns to be included in the CDBG application are Chesterfield, Cummington, Goshen, Peru, Plainfield, Westhampton Williamsburg, and Worthington.  Programs and activities may include Housing Rehabilitation, Planning and Social Service Program Administration.  Activities are detailed in the Request for Proposal (RFP).

Copies of the RFP will be available at the Select Board’s Office on Wednesday, November 8, 2017, on the Town of Chesterfield’s website at www.townofchesterfieldma.com or may be obtained electronically by calling the Town at (413) 296-4771 or emailing This email address is being protected from spambots. You need JavaScript enabled to view it..

Proposals are to be delivered in person or by mail to the Select Board’s Office located at 422 Main Road, PO Box 299, Chesterfield, MA  01012.  All proposals must be received by 4:00 p.m. on Monday, November 27,2017 to be considered.  Proposals will be opened publically and read aloud at 4:30 p.m. on Monday, November 27, 2017.  Proposals submitted by fax or by electronic mail will not be considered.

Qualified parties must submit proposals for the following components of the regional CDBG grant:

I.       Grant Preparation Services:  Review of Community Development Strategies if needed in the multiple town area to determine need and priorities, advertise and attend all required Public Hearings, request proposals from social service providers, complete all plans and certification forms as required by the Department of Housing and Community Development, complete project packets and appendices for all components of regional application. 

II.    Complete Grant Management Services:  General administrative responsibilities related to CDBG funding, including but not limited to; environmental review, timely expenditure compliance, financial and outcome based reporting, and other administrative tasks as required by contract agreement. Program Delivery consists of regional implementation of the following programs: Housing Rehabilitation, Planning activity and Social Service Programs.

The right is reserved to waive any irregularities, reject any and all bids, or to accept the bid deemed to be in the best interest of the Town of Chesterfield. 

The Town is an EOE/AA Employer.  Section 3 qualified applicants are also encouraged. Accommodations will be made for those who require them.

Signed,

Roger A. Fuller

Select Board Chair